GDPR Privacy Policy
Smith Recruitment
Effective Date: 24th May 2025
1. Introduction
Smith Recruitment (we, our, us) is committed to protecting the privacy and security of personal data in
compliance with the UK GDPR and EU GDPR. This Privacy Policy explains how we collect, use, store, and
protect personal data of job candidates, clients, and other individuals associated with our recruitment
services.
2. Data Controller Information
Controller Name: Smith Recruitment
Registered Address: Unit 4 Clifford Court, Cooper Way, Carlisle, Cumbria, England, CA3 0JG
Contact Email: john@smithrecruitment.com
Phone Number: 01228 406434
3. What Personal Data We Collect
We may collect the following categories of personal data:
Job Candidates: Name, contact details (email, phone, address), CVs, employment history, education, skills,
references, salary expectations, and interview notes.
Clients: Company name, contact person’s details, job descriptions, recruitment requirements.
Website Visitors: IP addresses, cookies, browsing behavior, and other analytics data.
4. How We Collect Personal Data
We collect data:
Directly from candidates (e.g., CV submissions, job applications).
From third-party job boards, LinkedIn, or other public sources.
From client companies during recruitment processes.
Through our website (cookies and online forms).
5. Legal Basis for Processing
We process personal data under the following lawful bases:
Legitimate Interest: Providing recruitment services, assessing candidates, and managing client relationships.
Consent: Where required (e.g., marketing communications).
Contractual Obligation: When processing is necessary for a contract with a client or candidate.
Legal Compliance: Where processing is required by law (e.g., right-to-work checks).
6. How We Use Personal Data
We use personal data to:
Match candidates with job opportunities.
Communicate with candidates and clients about job openings.
Verify candidate qualifications and conduct background checks (where applicable).
Improve our recruitment services and website experience.
Comply with legal obligations.
7. Data Sharing & Third Parties
We may share data with:
Client companies for job placement.
Background check providers (with candidate consent).
Government authorities (if required by law).
IT service providers for system maintenance and data storage.
We ensure that all third parties comply with GDPR and have appropriate security measures in place.
8. Data Retention Policy
Candidate data is retained for 5 years after the last meaningful contact, unless consent is given for a longer
period.
Client data is retained for 5 years for business and legal purposes.
After the retention period, data is securely deleted or anonymized.
9. International Data Transfers
If personal data is transferred outside the UK/EU, we ensure adequate protection through:
Standard Contractual Clauses (SCCs).
UK/EU adequacy decisions (where applicable).
Other appropriate safeguards.
10. Your Rights Under GDPR
Individuals have the following rights regarding their data:
Right to Access: Request a copy of the personal data we hold.
Right to Rectification: Correct inaccurate or incomplete data.
Right to Erasure (Right to be Forgotten): Request deletion of personal data.
Right to Restrict Processing: Limit the processing of personal data.
Right to Data Portability: Request a transfer of data to another service.
Right to Object: Object to processing based on legitimate interests.
Right to Withdraw Consent: Withdraw consent at any time (where applicable).
To exercise these rights, contact us at john@smithrecruitment.com.
11. Data Security Measures
We implement appropriate technical and organizational measures to protect personal data, including:
Secure data storage and encryption.
Access controls and authentication.
Regular data protection training for staff.
12. Cookies & Website Tracking
We use cookies and similar tracking technologies on our website to enhance your browsing experience,
analyse website traffic, and improve our services.
These may include essential cookies for site functionality, analytics cookies to understand user behaviour,
and marketing cookies to personalize content and advertisements.
By using our website, you consent to our use of cookies in accordance with this policy. You can manage your
cookie preferences through your browser settings or our cookie consent tool.